November Governing Council Meeting

Peace Valley Charter School, Meeting Room

Board Members: Kristyn Carr (Vice President), Ryan Smith (Treasurer), Patricia Guerrero (Secretary), Eric McDonald


Monday, November 19, 2018

Location: Peace Valley Charter School 1845 S. Federal Way, Boise, ID 83705, 5:30pm – 9:00pm

This session is a public session for the purpose of conducting school business.

1. Opening of Meeting

a. Call Meeting to Order

b. Roll Call

c. Opening Verse

d. Open forum for public comment

e. Approval of Agenda

f. Approval of Minutes for October 15, October 22, and November 8

2. Call for Executive Session

a. Pursuant to Idaho Code Section 74-206(1) (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent or public school student.

3. Reconvene Public Session

a. Take action if necessary following Executive Session (Action Item) – 5 minutes

4. Reports –

a. Facility update - Lisa (Kristyn) - 5 minutes

b. ISEE upload - Lisa (Kristyn) – 5 minutes

c. Enrollment Update Lisa (Kristyn) – 5 minutes

d. Treasurer’s Report/Finance Committee Update– Ryan – 15 minutes

    i. Take necessary action regarding budget (action item)

e. Peace Valley Education Foundation – Andrew – 10 minutes

5. Continuing Business

a. Safety Plan for the state – Ryan (action item)

b. Criminal background check policy – Lisa (Kristyn) – 5 minutes

c. HR needs - Lisa (Kristyn)

    i. Kindergarten assistant position (action item)

    ii. Games Teacher (action item)

    iii. Secretary hour increase (action item)

d. Copier purchase/lease (action item) – 5 minutes

e. Lease Commencement Document – (action item) – 5 minutes

6. New Business

a. Election of President & Vice President - Kristyn (action item) - 5 minutes

b. Declaration of need for alternative authorization - Kristyn - (action item) - 5 minutes

c. Payroll for PVEF employees - Kristyn/Eric - (action item) - 5 minutes

d. New Board Member recruitment update - Kristyn - (action Item) - 5 minutes

e. Board Meeting Schedule - Kristyn - (action item) - 5 minutes

f. Approval of monthly expenses for July, August, September, October - Ryan - (action item) - 5 minutes

g. School leadership evaluation process - Kristyn - (action item) - 5 minutes

h. School social media page ownership / administration - Kristyn - (action item) - 5 minutes

i. Website administration - Eric (action item) - 5 minutes

j. email accounts - Eric - (action item) - 5 minutes

7. Closing Verse – Kristyn – 5 minutes

8. Adjournment

The board holds regularly scheduled meetings on the third Monday of each month. Note: Persons requesting to speak to the Governing Council in an open meeting need to sign up prior to the start of the open session of the Council meeting. Resolution of questions or responses to proposals should not be expected at this meeting; staff or others may be asked to research and/or prepare materials and solutions for a later time. Fifteen minutes total have been scheduled for persons requesting to speak. Three minutes will be allotted for individual requests and five minutes will be allotted for group requests. If more requests are received than the allotted time permits, those requests may be scheduled for the next Council business meeting.

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