February Governing Council Meeting

Hillcrest Library - Camas Room
Agenda

 

Board Members: Isaac Chavez (President), Jo Burgoon (Vice-President), Jackie Hopper (Treasurer), Kristyn Carr, Eric McDonald, Meir Cabaltera, Jamie Ellsworth, Ruth Bucklin, Ex-Officio- Laura Henning (Exec. Director)

 

This session is a public session for the purpose of conducting school business.

 

1. Opening of Meeting                                                                                                            President

          a. Call Meeting to Order

          b. Roll Call

          c. Opening Verse

          d. Approval of Agenda

          e. Open Forum for Anyone Wishing to Speak to a Non-Agenda Item

          f. Approval of Minutes for Meeting Held on February 13, 2018

 

2. Reports

            a. President’s Remarks

            b. Treasurer’s Report

            c. Upcoming Events Schedule

            d. Enrollment Procedures Update

 

3. Continuing Business                                                                                                            Executive Director

               a. Farm to Tableaux Fundraiser (Action item)

               b. Loan to Foundation for Contract Labor (Action Item)

               c.  Hiring Process Update

 

4. Call for Executive Session                                                                                                   President

Pursuant to Idaho Code Section 74-206(1) (a) To consider hiring a public officer, employee, staff member or agent, unless a vacancy in an elective office is being filled; (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent or public school student; and (c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency.

      

5. Reconvene Public Session                                                                                                   President

            a. Take Action Necessary from Executive Session (Action Item)

 

6. Executive Director Q & A                                                                                                      Executive Director

 

7. Closing Verse                                                                                                                         President

 

8. Adjournment: 9:00pm

 

The board holds regularly scheduled meetings on the second Tuesday of each month.

 

Minutes


Attendance:

Isaac Chavez

Jo Burgoon

Eric McDonald

Kristyn Carr

Laura Henning

Jamie Elsworth (by phone)

Ruth Bucklin (arrival 6:19pm)

Guests:

David DenHartog

Lisa Wespiser (by phone)

1.  Opening of Meeting

            a.  Meeting called to order at 6:06pm

            b.  Roll call

            c.  Opening verse

            d.  **Kristyn moves to approve Feb. 27th agenda. Eric Seconds. Agenda approved as presented

            e.  Open call for anyone to comment on non-agenda items

            f.  **Jo moves to approve meeting minutes from 13 February 2018. Eric seconds. Motion passes.

2. Reports

            a.  President’s remarks

                        1. Charter school minutes researched to find out exactly what to record and report

                        2. Board meetings and documents will be accessible to the public

*Ruth arrives at 6:19pm

                        3. Drop box folder for board meeting documents is being utilized

                        4. Building closing on 5th or 7th, everything is a go

                        5. Update from David DenHartog

                        - Roughly 15 hours a month working to support opening of school

                        - Contract will go thru August work for us can end or can continue support

                        - 28 teacher interviews conducted, 75% of teaching staff identified           

                        - Open houses planned for March 17th and 21st in school building

                        - A regular public school with same amount of students gets $1.2m more in their budget

                        - Recommendation to hire fundraising, preschool director, summer events person

                        - Will provide bi-monthly reports

            b.  Treasurer’s report

                        1. Meir to present pre-opening timeline and budgeting

                        - We are committed to the $150,000 Giza loan (as a line of credit)

                        - Projected $100,000 fundraising money

                        - We have $195,000 budgeted for pre-opening costs (this fiscal year only)

            c.  Upcoming events schedule

                        1. Open House Meetings, March 17th and 21st

                        2. The Soul of Discipline, March 25th

            d.  Enrollment procedures update

                        1. 100 or so have registered so far, some have dropped out

                        2. System is completely online, working out kinks

3.  Continuing Business

            a.  Farm to Tableaux Fundraiser

                        1. Contract presented

                        2. Events and successes of event discussed

                        3. Event to happen in Sept. next year

                                    - This large fundraising event twice a year, leave the remaining school events as fun events rather than more fundraising events

                        **Eric moves to approve the new Farm to Tableaux event. Ruth seconds. Jo expresses concern for cost and size of our market to bring in a substantial return. Discussion on motion. **Eric amends the motion to approve the farm to tableaux program to allow for termination of the contract with 30 days notice instead of 90 days as stated in 7.2 of the contract. Motion still seconded. Motion passes.

            b.  Loan to Foundation for Contract Labor

                        1. High demand in area for childcare (early childhood, before and after school)

                        2. May utilize outdoor structure (teepee) to house a “forest school”

            **Eric moves to approve the loan to contract labor to start the foundation and direct the programs. Meir seconds. Discussion on motion. Motion passes.

  • Isaac request a report on this item at next month’s meeting

            c.  Hiring Process Update

4. Call for Executive Session

Pursuant to Idaho Code Section 74-206(1) (a) To consider hiring a public officer, employee, staff member or agent, unless a vacancy in an elective office is being filled; (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent or public school student; and (c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency.

**Kristyn moves to go into executive session at 8:30pm. Meir seconds. Motion approved.

5. Reconvene Public Session

**Public session reconvenes at 8:55pm

**Eric moves to hire Stefanie Crowley, Heather Elliott, Sita Chiang, John Pederson and Alan Mulligan. Ruth seconds. Motion passes.

6. Executive Director Q&A

**Item skipped due to lack of time

7. Closing Verse

8. Meeting adjourned at 8:58pm